Running a business means your tools are your lifeline, and when one suddenly breaks or needs replacing, it can throw everything off. Whether it’s your laptop, your phone, or even something bigger like a vehicle or camera, those purchases aren’t cheap. That’s why I’ve learned to always plan ahead for the things I know my business will eventually need, long before they become urgent.

Over four years ago, when I bought a new laptop for Ever Leslie Bookkeeping, I immediately started saving for the next one. I knew that, eventually, this one would slow down or need replacing, and when that day came, I didn’t want it to feel like a financial emergency.

So every month, I tucked a little money into a “future equipment” savings fund. Fast forward to today, when it was time to buy a new laptop, I already had the money set aside. No stress, no guilt, no scrambling. Just a simple purchase I was fully prepared for.

I do the same thing for my phone and any other big tools my business relies on. Because in small business finances, planning ahead is what keeps you steady. It’s not just about tracking your expenses, it’s about anticipating them.

Here’s how you can start doing this, too:

• Create a sinking fund for future expenses. Open a separate savings account (or sub-account) and name it something like “Future Equipment” or “Repairs.”
  
• Add to it monthly. Even a small amount builds up over time. Treat it like a non-negotiable business expense.
  
• Think long-term. This works for laptops, cameras, vehicles, or even big repairs and upgrades you know are coming someday.
  

Planning ahead gives you financial peace of mind. Instead of reacting to surprise expenses, you’ll already have the funds waiting, and that kind of stability makes running your business so much easier.

Want to get a better handle on your business finances? Schedule a free call with me and let’s set up a system that helps you plan, save, and grow with confidence.

Disclaimer:

Ever Leslie Bookkeeping provides bookkeeping and financial organization services. We are not CPAs and do not provide tax advice or file taxes. The information shared in this post is for educational purposes only and should not be taken as tax, legal, or financial advice. Please consult with a licensed CPA or tax professional for guidance specific to your situation.